Complaints Handling Procedure for Estate Agency, Lettings, Property Management, and Survey Clients
If you are on our complaints page, then we are sorry that something has not gone to your expectation, we would like to talk about this and have the opportunity to put things right.
To start with we ask that you contact your local branch, or the relevant department if it is not a sales transaction, to talk about why you are not happy. In many cases, we find that problems are resolved this way.
If our response does not address your concerns adequately, then please email our complaints email address, let us know who you have already spoken with and we will ensure that the case is reviewed by a relevant Manager or Director.
Once you have raised your formal complaint through our complaint email address, this will be recorded and where appropriate, contact will be made within 48 hours (2 working days) by the Complaints officer (Please refer to contacts at the end of this document) in the form of an acknowledgment email.
Our aim is to resolve complaints quickly, but sometimes our investigation takes time, but we will aim to provide a Final Viewpoint within 14 days of your email.
If we are unable to resolve your query to your satisfaction this document also explains the process to apply to a third-party adjudicator, The Property Ombudsman, or the Centre for Effective Dispute Resolution (CEDR).1. Initial Contact for Survey-related work.
Depending on the nature of the complaint a full investigation will be arranged within the areas where Edward Mellor Limited has provided a service.
We will respond by email within 14 working days of the complaint with our findings and/or advise if the process of investigation will take longer.
We would expect to respond no later than 14 working days from the date of the initial from you.
There may be exceptional circumstances where we are unable to respond within 14 working days, but we will keep you fully informed of progress either through telephone, e-mail, or letter, you will receive a response at the very latest within eight weeks. The final decision will be sent to you in an e-mail or letter to the registered address, as appropriate.
If you are not satisfied with the final outcome, you may refer the complaint to The Property Ombudsman Adjudication Scheme or the Centre for Effective Dispute Resolution (CEDR). Consumers should be aware that they have 12 months to refer a complaint to The Property Ombudsman or the Centre for Effective Dispute Resolution (CEDR), and contact details are below.
We will cooperate fully with the independent adjudicator during the resolution investigation and comply with any decision.
65-81 St Petersgate
The Property Ombudsman (For estate agency, lettings and property management)
43-55 Milford Street,
Email: [email protected]
Telephone 01722 333306
Centre for Effective Dispute Resolution (For survey)
100 St Paul’s Churchyard,
Email: [email protected]
Telephone: +44 (0)20 7536 6000